SharePoint 2010: General FAQs

1. What is SharePoint 2010?
SharePoint was born out of a simple idea: “Sharing Documents”. Microsoft developed family of software products called “SharePoint”, to perform features like File Sharing, Collaboration, and Web Publishing. In simple terms, SharePoint acts as the single platform to share, communicate, store, and collaborate the content, documents, and records.

2. What are the new features in Sharepoint?

·         Access Services: Use Access Services in Microsoft SharePoint Server 2010 to edit, update, and create linked Microsoft Access 2010 databases that can be viewed and manipulated by using an Internet browser.

·         Business Connectivity Services: SharePoint Server 2010 include Microsoft Business Connectivity Services, which is a set of services and features that provide a way to connect SharePoint-based solutions to sources of external data and to define external content types based on that external data

·         Central Administration: Central Administration has been redesigned in SharePoint Server 2010 to provide a more familiar experience

·         Digital Asset Management: SharePoint Server 2010 includes a new asset library specially designed for managing and sharing digital assets such as audio, video, and other rich media files.

·         Enterprise Search (Fast Search): With the new capabilities in SharePoint Server 2010, search administrators can configure an optimal search infrastructure that helps end users find information in the enterprise quickly and efficiently.

·         Excel Services: Excel Services in SharePoint 2010 can be used to publish Excel client workbooks on SharePoint Server 2010

·         Health Monitoring: SharePoint Server 2010 includes an integrated health analysis tool called SharePoint Health Analyzer that enables SharePoint Server to automatically check for potential configuration, performance, and usage problems

·         Managed Metadata: The Managed Metadata Service supports the use of managed metadata, as well as the sharing of content types across the enterprise.

·         Performance Point Services: Performance Point Services in Microsoft SharePoint Server 2010 provides flexible, easy-to-use tools for building dashboards, scorecards, and key performance indicators (KPIs).

·         Records Management: In SharePoint Server 2010, user can manage records in an archive, or can manage records in the same document repository as active document

·         Sandboxed Solutions: User can deploy sandboxed solutions to quickly and more securely solve business problems. Sandboxed solutions are like farm solutions except in the following ways: they are rights-restricted and have a more permissive deployment policy than farm solutions; they are limited to the site collection to which they are deployed;

·         Social Computing: SharePoint Server 2010 includes social networking tools such as My Site Web sites and social content technologies such as blogs, wikis, and really simple syndication (RSS). These features are built upon a database of properties that integrates information about people from many kinds of business applications and directory services

·         Visual Upgrade: A new feature that is available with upgrade allows the server administrator or site owner to determine when and if the new look for SharePoint Server 2010 is used for a particular site collection. Server administrators can choose to adopt the new look and feel for all sites during upgrade, let site owners make the choice after upgrade, or keep the old look and feel for all site 

·         Feature Upgrade:SharePoint Foundation 2010 provides new members and types that make it possible for user to upgrade custom Features through versioning and declarative upgrade actions. User can update any Features created for Office SharePoint Server 2007 to work with SharePoint Server 2010 by using these members.

·         Visio Services: The Visio Graphics Service is a service on the SharePoint Server 2010 platform that enables users to share and view Visio diagrams and enables data-connected Microsoft Visio 2010 diagrams to be refreshed and updated from a variety of data source

·         Windows Power Shell: Windows Power Shell is the new command-line interface and scripting language specifically designed for Admin

·         Client Object Model: Microsoft SharePoint Foundation 2010 introduces three new client APIs for interacting with SharePoint sites: from a .NET managed application, from a Microsoft Silverlight or from ECMAScript (JavaScript, JScript) that executes in the browser. The new client object models provide an object-oriented system for interoperating with SharePoint data from a remote computer easier to use existing SharePoint Foundation Web services

5.What is Site collection?
SharePoint site collection is a logical grouping of multiple SharePoint site or hierarchical site structure. For e.g. Sites of various teams or departments of an organization can be grouped logically in one site collection. A site collection consists of a top-level site and one or more sites below it. Each top-level site and any sites below it in the site structure are based on a site template and can have other unique settings and content. Hence, SharePoint site collection is a hierarchical set of sites that can be managed together. Sites within a site collection have common features, such as shared permissions, galleries for templates, content types, and Web Parts, and they often share a common navigation. A sub site can inherit permissions and navigation structure from its parent site or these can be specified and managed independently. Creation of sub sites can be delegated to users of a site collection, but a service administrator must perform creation of site collections
6.What is Site?
Site is a collection of web pages used to store information in an organized manner. It stores a list of documents, discussions, events, tasks, and many other types of information. Site provides controlled access to share information among users, i.e. authorize users are allowed to access the site & its elements. User can configure following elements in SharePoint site:

·         Templates: Template acts as stencils, used to create similar attribute elements.

·         Language: SharePoint has ability to create multilingual sites. Language packs are installed on the server to translate the portal in other languages. User can select a language-specific site template while creating new site.

·         Security: User can define unique user groups and permissions for each site as well as site elements.

·         Navigation: Site navigation reflects the relationships among the sites in a site collection. User can fine-tune site's navigation experience by configuring unique navigation links in each part of site's hierarchy. Therefore, planning navigation and planning sites structures are closely related activities.

·         Web pages: Web pages in sites or site collection are used to display information.

·         Site layouts: Site Layout dictates the overall look and feel of the SharePoint site.

·         Themes: Themes specify the appearance of site in terms of Color & font.

·         Regional settings: Regional settings are specific to particular country or geography, such as locale, time zone, sort order, time format and calendar type.

·         Search: User can make each site having unique search settings. For example, user can specify that a particular site never appear in search results.

·         Content types: A content type defines the attributes of a list item, a document, or a folder.

·         Workflows: Workflow defines the action or series of actions that has to be performed on the occurrence of event.

7. What is Sub Site?
A sub-site is a single SharePoint site within a site collection. A sub-site can inherit permissions and navigation structure from its parent site or can be specified and managed independently.
8. What is List?
A SharePoint list is a collection of records related to an entity like a student, employees, etc. Records in lists are termed as items. A list contains columns or fields that define the item data or metadata. Lists are created using a GUI interface by defining the metadata types. Once the Lists are created, it becomes very easy to add, edit, delete, and search items in it.
9. What is Document Library?
A Document library allows users to easily store, upload, share, collaborate, and track documents or files. Users can also store the properties related to documents called metadata to make the documents easily searchable.
10. What is Picture library?
A Picture library allows users to easily store, upload, share, collaborate and track images or digital pictures. Users can also store the properties related to images called metadata to make the images easily searchable.
11. What is Check-out?
Check-out ensures that only one person can edit a document at a time. To edit a document, a user would first have to check out a document. This prevents anyone else from editing the document until that user check the document back in. During the period that the document is checked out, other users can only view a read-only version of the document.
12. What is Check-in?
Check in a file means that user is uploading the modified file to the library and it is now available for edit by other users. Once the document is checked in, the document becomes available again to be checked out by someone else. In addition, all changes made by the person who checked in the document are now visible to others.
13. What is Versioning?
Versioning allows updates, restoring and tracking of the items in a list or in a library when they are changed. Versioning makes use of version numbers to keep track of changes.
14. What is Site Columns?
A site column is a reusable column definition, or template that user can assign to multiple lists across multiple SharePoint sites. Site columns are useful if user organization wants to establish some consistent settings across lists and libraries.
15. What are the various built in columns available in SharePoint 2010?

·         Single line of text

·         Multiple lines of text

·         Choice (menu to choose from)

·         Number (1, 1.0, 100)

·         Currency ($, ¥, €)

·         Date and Time

·         Lookup (information already on this site)

·         Yes/No (check box)

·         Person or Group

·         Hyperlink or Picture

·         Calculated (calculation based on other columns)

·         Full HTML content with formatting and constraints for publishing

·         Image with formatting and constraints for publishing

·         Hyperlink with formatting and constraints for publishing

·         Summary Links data

·         Rich media data for publishing

·         Managed Metadata

16. What is Content Type?
A content type is a reusable collection of metadata (columns), workflow, behavior, and other settings for a category of items or documents. Content types enable user to manage the settings for a category of information in a centralized and reusable manner. A content type defines the attributes of a list item, a document, or a folder. Each content type can specify properties to associate with items of its type.
17. What is rating?
Rating provides user the ability to rate content (of any type, lists, documents, pages on a site, and even content types) and stores that rating information in the database. It is an assessment or classification of content on a scale according to how well the content meets specific criteria. Ratings show an average score that can range from 1 to 100.
18. What is Audience targeting?
The content inside lists, libraries, web parts, etc., can be targeted to appear only for the users who are members of a particular group or audience. The audience can be identified via SharePoint groups, distribution lists and security groups.
19. What are views?
User can use views to see the items in a list or library that are most important to user or that best fit a purpose. For example, user can create views of the files that were created most recently, of the list items that apply to a specific department, or of the files created by one person. After creating a view, it is always available when user looks at a list or library. User can create personal views and public views. A personal view is available only to user while looking at a list or library. A public view is available when anyone looks at a list or library. To create a public view, user must have permission to change the design of the list or library. User can make a public view the default view for a list or library.
20. What are the various types of views? 

·         Standard: This view displays list items or files like a traditional list on a Web page. Standard view is the default for most types of lists and libraries, and user can customize it in several different ways. 

·         Calendar: This view displays the calendar items in a visual format that is similar to a desk or wall calendar. User can apply daily, weekly, or monthly views in this format. For example, user can create a calendar to track the team's deadlines for a project or holidays for the organization. 

·         Datasheet: This view provides data in a format that user can edit, such as a table in a database or spreadsheet. This view can be helpful if user need to perform large editing tasks or customization, or export data to a spreadsheet or database program. Datasheet view requires a

control or program that is compatible with Windows SharePoint Services, such as Office Access 2007, and ActiveX control support.

·         Gantt: This view provides a visual view of data, with bars that track progress, if data is based on a time interval. A Gantt view can help user manage projects and see a quick overview of the data. User can use this view, for example, to see which tasks overlap each other and to visualize overall progress.

21. What is Task list?
A task list in SharePoint displays a collection of tasks that has to be performed. Users can also add columns or metadata to store additional information about the tasks.
22. What is Document Set?
 Document Set enables users to group multiple documents that support a single project or task, together into a single entity. All documents in a Document Set share the metadata and the entire set can be versioned. Document sets are built on SharePoint 2010 content types, and user can create multiple unique document set content types as part of their implementation.
24. What is Drop-Off Library?
The Drop Off Library will be the default destination when a user tries to upload a document to this site. This is used when user does not know that where should the document be uploaded in the site. In that case, user uploads the document in this library and the document is routed automatically to the specific library.
25. What is Routing Rules List?
The Routing Rules list, as its name implies, contains the rules for how a document is to be routed to its final destination. These rules are written to route the documents to their final and proper destination.
26. What is Blogs?
Blogs is a type of website, usually maintained by an individual with regular entries of commentary, description of events, or other material such as graphics or video. It can be used to post ideas, observations, thoughts and expertise on which comments can be done.
27. What is Enterprise wiki?
An enterprise wiki is a publishing site for sharing and updating large volumes of information across an enterprise. Enterprise wiki can be used as a central repository for large organizations to store and share unstated information.
28. What is Tagging?
Tagging is the ability to tag documents that enables user to search document easily with keywords. Tags cloud webparts enable users to display tagging keywords.
29. What is Recent activity?
The recent activity is a helpful way to understand what the person has been working on recently.
30. What is Survey?
Survey is used when user want to collect the responses from various people, across the organization about any event, any activity or any other thing. It is a list that allows user to collect the responses in various ways. User can ask the questions and they can answer those questions and then result can be analyzed by taking it to the excel sheet or through graphical summary or by watching all responses at once.
31. What is My site?
My Site is the individual mini sites and acts as a central location to view and manage all of a user’s documents, tasks, etc. My Sites enables users to easily share information about themselves and their work. This sharing of information encourages collaboration, builds and promotes information about expertise, and targets relevant content to the people who are interested.
32. What is enterprise Metadata Management?
Enterprise metadata management (EMM) is a set of features introduced in Microsoft SharePoint Server 2010 that enable taxonomists, librarians, and administrators to create and manage terms and sets of terms across the enterprise.
There are two key principles in the use of metadata:

·         Use of tags: It is easy for a site to use enterprise wide tags and taxonomies, and easy for users to apply them.

·         Application of tags in SharePoint 2010: The document libraries are configured to use metadata as a primary navigation pivot and improves search.

33. What is Web part?
Web Parts are customizable plug and play components that empower information workers to create personalized user interfaces by simply dragging and dropping them on a Web page. Web parts allow customization at both design time and run time. There are two types of web parts.

·         In-built web parts: Web parts that are included in SharePoint. Developers can drag them from web part galleries and drop them into web part zones.

·         Custom web parts: Web parts that are created by the user using visual studio is called custom web parts.

A Web Part is composed of the following entities:

·         The Web Part description file (.dwp) is a portable container of default and personalized property values for the Web Part.

·         The Web Part assembly file (.dll) contains the logic and code for the Web Part, and is installed on the server running Windows SharePoint Services.

·         Resource files that support the Web Part these are also stored on the server.

·         Tables in the Windows SharePoint Services database are used to store current values of the Web Part properties.

34. What is RSS Viewer?
RSS viewer is a web part that provides a good way of adding interesting content to SharePoint site pages.
35. What is a Record Center?
The Records Center is intended to serve as a central repository in which an organization can store and manage all of its records such as legal or financial documents. The Records Center supports the entire records management process, from records collection through records management to records disposition. The Records Center site template is a pre-configured site designed specifically to help organizations implement their records management and retention programs. Versioning, auditing, metadata management, eDiscovery, and customizable record routing are built-in features that can help user to manage records more effectively.
36. What is Document Center?
Document Center is a site on which user can centrally manage documents in an enterprise. A large-scale library useful as an enterprise knowledge base or historical archive includes features to help users navigate, search, and manage many documents in a deep hierarchy by using a set of specialized Web Parts.
37. What is Digital asset management?
SharePoint server 2010 includes a new asset library specially designed for managing and sharing digital assets such as audio, video, and other rich media files known as Digital Asset Management.
38. What is Social networking?
Social Networking Connects public to MySite pages to help establish connections between colleagues with common interests.
39. What is a recycle bin in SharePoint?
Whenever user will delete something, it goes to recycle bin in SharePoint. User can restore items that have been deleted from the site from the recycle bin.
40. What is Publishing feature?
Publishing feature enables the delivery of content for both internal and external users. User need to turn on the Publishing feature on a site. Checked in and Checked Out feature in a Site gets enabled and if user don’t Checked-in the change version then older version of pages are shown to users .Users can then brand the site so that it has the corporate look and feel, and can enable other users to edit the corporate site within the context of the Web. On a site with the Publishing functionality turned on, user can also create a multilingual site by creating a source site and then translating the site into other languages, which can be published as separate sites.
41. What is Branding?
Branding means to create and design the portal according to the organizational norms, by changing the title, logo, header, footer, and content to provide the look and feel that suite the organization. Creating custom-designed UIs, either on a traditional HTML page or in Microsoft SharePoint Server 2010, is known as branding. Branding of portals is done to achieve the unique corporate identity of an organization across the market.
42. What are Master page?
Master pages are template that other pages can inherit from to keep consistent functionality. The pages that inherit from master pages are referred to as content pages. Master pages allow developers to keep consistent, reusable, web based code (html, CSS, JavaScript, etc.) at one high level place, so that the content pages can concentrate on their specific web based code. A content page refers to a master page and the ASP. Net framework merges the two pages together to make one page.
43. What are the various types of master pages?
There are three types of master pages in SharePoint 2010

·         V4.master: Default team site master page. Provides ribbon bar and other editing features using UI.

·         Default.master: Sites upgraded from SharePoint 2007 use this unless they are changed to use a v4 version.

·         Minimal.master: These trimmed-down custom master pages are commonly referred to as Starter Master Pages in SharePoint 2010.

44. What are Content pages?
Content pages implement a master page. Content pages contain an attribute, which informs the compiler that the page should be, merged with a master page. This attribute is part of the page directive tag called the MasterPageFile.
45. What is Page Layout?
Page layout dictates the overall look and feel of a web page. A page layout relies on a content type to determine the kind of content that can be stored on pages. Page layout contains field controls and web part.
46. What is Site definition?
Site definitions are the foundations on which all sites and user templates are built. These are the collection of XML or ASPX files. Site definition contains information of web parts, lists, libraries, features, and navigation bars to be included in the site.

48. List all the types of custom templates in SharePoint 2010?
Custom templates are of four types:

·         List Templates: List templates contain the files, views, fields, Web Parts, and, optionally, the content that is associated with a list. Users create list templates on the Save as Template page for a list or through code, that uses the SaveAsTemplate method of the SPList class. When saved, list templates are stored in the List Template Gallery of the top-level site in a site collection, where they become available to all sites in the site collection that derive from the same site definition and language as the site on which the list was originally created

·         Library Templates: A library template contains several types of libraries like asset library, document library, form library, record library, picture library, wiki page library. Each type of library displays a list of files and key information about the files, such as who was the last person to modify the file, which helps people to use the files to work together.

·         Page Templates: Page template contains web part page, publishing page, and a normal html page. These templates are easily customizable and are used for sharing content.

·         Site Templates: Site templates contain the same type of data as list templates, but site templates include data for the entire site. Like list templates, site templates may also include the content of the site.

49. What is Theme?
SharePoint theme represents a collection of graphics and cascading style sheets that can modify how a website looks. Using themes, we can change font and color scheme of the sites.
50. What is Navigation in SharePoint 2010? 
Site navigation provides the primary interface for site users to move around on the sites and pages on the site. Microsoft SharePoint Server 2010 includes a set of customizable and extensible navigation features that help orient users of the site so they can move around on its sites and pages.
51. What are the various options for Navigation available in SharePoint 2010? 
1. Navigation controls on master pages

·          Top link bar navigation 

·          Quick Launch navigation 

·          Breadcrumb navigation 

·          Tree view navigation 

·          Metadata navigation 

2. Navigation controls on page layouts 

·         Summary Links 

·         Table of Contents 

·         Content Query 

3. Navigation Web Parts

·         Categories 

·         Site Aggregator 

·         Site in Category 

·         Tag Cloud 

The following navigation Web parts are available only on
4.Publishing sites:

·         Summary Links 

·         Table of Contents

52. What is Ribbon interface?
Ribbon Interface act as the UI enhancement in the product. It provides the commands to be executed in the form of Icons and tabs.

55. What is Single sign-on?
Single Sign-on allows users to log on to a variety of applications with the single username and password and user has to enter the details only once for all the applications.
56. What is ULS Logging?
ULS Logging captures and writes events to trace logs.

60.What is SharePoint Designer?

SharePoint Designer is a specialized HTML editor and web design freeware for creating and modifying Microsoft SharePoint sites and web pages. It is a part of Microsoft SharePoint family products.

76. What is ghosted page and Un-ghosted page ? 

·         ghosted page: is a page in SharePoint website which is not stored in the database instead it reference to a file which exists in the server’s file system. These reference files are common for all the website/site collection within that SharePoint server, i.e., if user modify a reference file then that change will reflect in all the websites/site collections within that SharePoint server automatically.

·         Un-ghosted page: changes done in an un-ghosted page will not reflect in other websites within that SharePoint server.

77.Can web parts and web zones be added to an Application page? 

No, since Application pages does not support edit mode so web part zones and web parts cannot be added using SharePoint. However, static web parts can be added by editing then in Visual Studio, as web parts are nothing but controls with some extra functionality. 

78.How to create a custom master page?

There are multiple ways to create custom master page files

·         By copying and editing existing master page.

·         By SharePoint Designer.

·         By editing minimal.master using editor.

79. How to apply a custom master page?

There are two ways to apply a custom master page

1. Custom Master Page can be deployed using SharePoint Feature by which master page gets uploaded to the master page gallery.

2. Custom master page can be uploaded directly in master page gallery library and apply the same master page using site and system master page option in Site Settings page by selecting Master Page option.

81. How to link the custom CSS file in the master page?

Custom CSS files can be linked to the master pages with the help of a class called Sharepoint:CssRegistration.

82. What is the best method on working with CSS?

The best method to work with css is to create a new css file, store the file in any document library, and then provide the alternate CSS URL to the site by navigating to the master page option in the Look and Feel.

83. If a developer creates a new CSS file then where should the file be stored?

The css file can be stored in two locations, either in the document library or in the layouts folder.

84. How will user deploy a CSS file in SharePoint 2010?

The most preferable way to deploy files in SharePoint is by using the solution package. In SharePoint 2010, developer can create an empty project with VS 2010 and then add a new SharePoint Mapped folder in it. This will give the desired location in 14 hive where developer can then add a file to deploy.

85. If multiple css files are used in the same master page then how can a developer order the files to be applied to the master page?

The ordering of the css files can be done with the help of the CssRegistration class. Suppose if there are four css files to be linked namely 1.css, 2.css, 3.css and 4.css then the “after” attribute of the CssRegistration class can be used. Firstly, apply 1.css and use after attribute with value Corev4.css and then link 2.css file and use after attribute with value 1.css and so on.

86. How to create custom Themes?

Custom themes can be created for SharePoint by two ways.

·         Creating a theme in Microsoft PowerPoint.

·         Themes can also be created with the help of Visual Studio.

109. What is Content Editor Web part?

Content Editor Web part is a universal plug in adapter. It is used to connect SharePoint pages to the rest of the world. User can use content editor web part to add html/CSS/JavaScript, embed videos or widgets, formatted text, tables, hyperlinks, images, and display content from other SharePoint sites to a web part page.

89. How can a user add content to the content editor web part?

There are three ways to add content to the content editor web part.

·         Rich Text Editor: It allows user to add formatted text automatically without prior knowledge of HTML syntax.

·         Source Editor: The source editor is a plain text editor and it is intended for users who are familiar with HTML syntax. It allows user to add scripts, HTML and styles to a web part page.

·         Content link: It is used to link existing content by entering a hyperlink to a text file that contains HTML source code.

90. What is Content query web part?

Content query web part displays a dynamic set of items based on a query that user build by using a web browser. The query displays selected items. User can set presentation options to determine how these items are displayed on the finished page.

91. Where are the InfoPath forms published in SharePoint?

InfoPath forms are published in the Manage Form Template in Central Administration site or to a list or a form library in a site collection..

92. What is New in SPALerts?

In SharePoint 2007, alerts were sent only through e-mails, but in SharePoint 2010, users can also send an alert to mobile devices as SMS Message. A New property DeliveryChannels is introduced to indicate, whether the alert is delivered as E-mail or as an SMS Message.

93.What is a template ?

Templates are the design structures used for creating sites,list and libraries in sharepoint.

94. How can we create sites in sharepoint?

Ans. Go to site action->New site->select a template->Give the name of the site->provide the URL->create.

95 How can we create lists and libraries in sharepoint?

Ans:Go to site action->more options->choose he type->list or library->select the template->Give the name ->Provide the URL->create.

96. How can we create pages ?

Ans.Go to site action->more option->type of page template->create->name of the page->create.

Q97. How can we edit a page?

Ans. First check out a page->do the editing y cilcking edit page ->for saving then check in it or if do not want to save the changes.Then just discard the check out.

Q98. What is the difference between a site and a page?

Ans, A page is a part of the site. A Page library is a document library that contains all the content pages for a publishing site. A site that has thousands or tens of thousands of pages stored in the Pages library must consider a unique set of issues that relate to managing these pages, and providing navigation between them in a site.

Q99. What are site pages?

Ans. Site pages are pages that are created, edited, and customized by end users. They are primarily used for the content in a site. Site pages come in two types—a standard page and a Web Parts page. A standard page contains text, images, Web Parts, and other elements. A Web Parts page contains Web Parts in Web Part zones. They have a predefined layout that uses Web Part zones.

Q 100.How can we store our documents locally from sharepoint?

Ans. All the library and lists has the functionality’open with explorer’ which is present in the connect an export’ area of the ribbon inside the library. This functionality can be used for copying or deleting  a multiple number of items at one time.

Q 101. What are the compatibilty factors for sharepoint?

Ans.1> For Win XP,use IE 32 bit with version 7 and  Ms office 2007 for using sharepoint.

        2> For Win 7,use IE 32 bit with version 7,8,9,10 and Ms office 2010 for using it.

Q 102. How to login in SharePoint 2010?

Ans. 1> Open https://sp.myatos.net

         2> Provide your credentials[ Use only you Das Id and Das password [please note: Don’t use       any Domain name before Das Id]

Q 103. What is workflow in SharePoint 2010?

Ans. Workflows in SharePoint Server 2010 enable enterprises to reduce the amount of unnecessary interactions between people as they perform business processes.

Q 104 what is the.Benefits of using workflows?

Ans.The primary benefits of using workflows are to facilitate business processes and improve collaboration.

Q105. What permission should be given to access a site?

To access a site user should have at least Read permission in the site and Limited access in its parent site.

So, if any user has proper permission in that specific site but no permission in the parent site then the user will not be able to log in to the child site.

Q.106 What is Limited Access Permission?

Allows access to shared resources in the Web site so users can access an item within the site. Designed to be combined with fine-grained permissions to give users access to a specific list, document library, item, or document, without giving users access to the entire site. Cannot be customized or deleted.

Let’s look at a scenario:

Because we’ve broken inheritance at the document library and given John access to the document library but NO access to the parent site SharePoint automatically gives John “Limited Access” to the parent site to ensure that John has the rights to traverse the site in order to reach the document library. No actual permission to any resources at the site level has been granted.

Q.107 How to give Limited access Permission to any user?

SharePoint doesn’t allow assigning ‘Limited Access’ privileges directly. You need to follow work around. Work around is, if you want to give ‘Limited Access’ on Document Library, create folder in document library, Break Role Inheritance for this folder, give user other SharePoint permission to this folder , say ‘Read Only’ and remove the same permission in next step. When you add unique permission on the folder, SharePoint assigns ‘Limited Access’ to parent of folder to ensure that user can navigate to folder with unique permissions, but when you remove permission; it doesn’t remove ‘Limited Access’ permission from parent object.

Q 108. What are the different permission levels in sharepoint 2010?

By default, the following permission levels are available:

·         View Only    Includes permissions that enable users to view pages, list items, and documents.

·         Limited Access    Includes permissions that enable users to view specific lists, document libraries, list items, folders, or documents, without giving access to all the elements of a site. You cannot edit this permission level directly.

·         Read    Includes permissions that enable users to view items on the site pages.

·         Edit    Includes permissions that enable users to add, edit and delete lists; can view, add, update and delete list items and documents.

·         Contribute    Includes permissions that enable users to add or change items on the site pages or in lists and document libraries.

·         Design    Includes permissions that enable users to view, add, update, delete, approve, and customize the layout of site pages by using the browser or SharePoint Designer 2013.

·         Full Control    Includes all permissions.

.

             Approve    Includes permissions to edit and approve pages, list items, and documents.

·         Manage Hierarchy    Includes permissions to sites and edit pages, list items, and documents.

·         Restricted Read    Includes permissions to view pages and documents, but not historical versions or permissions information.

Q. 109what is the use of the group ’all authenticated users’ in sharepoint 2010?

‘All authenticated users’ group is used for giving access to all employee of an organization.

Q. 110.What is the use of the group ‘style resource readers’ in sharepoint 2010?

Style Resource Readers group required  only at  Site collection level for the look and feel of the               page. Style Resource Readers group not required at sub site level.By default it contains the group

‘all authenticated users’ inside it.

Q.111. Why am I unable to upload a document?

There are several reasons why you may not be able to upload a document. The most common reasons are:

Insufficient rights - in order to upload documents you must have at least contributor permissions. If you don't, the controls in the ribbon will be grayed out and you will not be able to select them. Your site administrator can give you this permission if it is necessary

Document is too large - The largest file that can be saved to a SharePoint site is 128 MB.

File type is not supported - For security reasons potentially unsafe files are not allowed to be saved. Files with any of these extensions cannot be saved to a SharePoint site: ade, adp, app, asa, ashx, asmx, asp, bas, bat, cdx, cer, chm, class, cmd, cnt, com, config, cpl, crt, csh, der, dll, exe, fxp, gadget, grp, hlp, hpj, hta, htr, htw, ida, idc, idq, ins, isp, its, jse, ksh, lnk, mad, maf, mag, mam, maq, mar, mas, mat, mau, mav, maw, mcf, mda, mdb, mde, mdt, mdw, mdz, msc, msh, msh1, msh1xml, msh2, msh2xml, mshxml, msi, msp, mst, ops, pcd, pif, pl, prf, prg, printer, ps1, ps1xml, ps2, ps2xml, psc1, psc2, pst, reg, rem, scf, scr, sct, shb, shs, shtm, shtml, soap, stm, svc, url, vb, vbe, vbs, ws, wsc, wsf, wsh.

Q.112. When selecting "Open with Explorer" in a document library, Explorer opens but no files/folders are displayed.

Restarting the Webclient service should resolve this issue. To do this, follow the procedure below:

1.Click Start

2.In the Run text box, type services.msc and hit the Enter key.

3.Search for the service called WebClient.

4.Right-click WebClient and select restart.

5.After the service has successfully restarted, close the window by clicking the X button.

6.Try to open the document library in explorer view again.

Q.113. Why can't I upload multiple files at once?

This option is only available if you are using Internet Explorer 7+ (32-bit only).

Q.114. What web browsers can I use to access SharePoint?

It is designed to work on most web browsers, but works best in Internet Explorer 7 (32 bit) or higher. Firefox 3.6 (or higher), Safari 4.04 (or higher) work with some limitations.

Q.115. What's new since I last checked my SharePoint site?

When you use a web browser, SharePoint will keep track of when you log in and automatically flag new items with a green "New" icon for most items. If you use SharePoint with Office (particularly Outlook), new items (unread items) are usually Bold while read items are normal text.

Q.116. Why is a new document that I uploaded to a document library that has check out enabled not visible to other users?

When a person uploads a document to a library with check out enabled, the document is automatically checked out to that person.  Only administrators and the person that uploaded the document can see it.  To make the document visible to others, check it in

Q.117. How do I put documents into a Document Library?

There are two ways to get a document into a Document Library:

1.     Click on the Document tab, then on "New Document".  This will launch the program that is configured for the document library (probably Word). Enter the contents of the document, including the Document Properties along the top of the document.  When you save the document, it will be automatically placed in the Document Library.

2.     Click on the Document tab, then on "Upload Document". You will be asked to locate an existing document.  When you have located it, click OK.  SharePoint will prompt you to enter metadata information for the document, such as the title.  The fields in this form will vary depending on how the Document Library is set up. When done, click Save and the document will be placed into the document library

Q.118. How can I uniquely identify a document?

It can be useful to assign a unique identifier to a document, especially if the document will be moved between locations at a future point. A unique identifier allows you to locate that document regardless of where it is currently stored.

SharePoint 2010 has a new feature called Document ID.  If this feature is turned on in a site collection, each document in the site collection, regardless of which document library it is stored in, will be assigned a unique identifier.  The document will always keep this Document ID even if it is moved to a different document library.  Document IDs start with a string of letters.  There are two numbers appended to the string, one for the document library and one for the document number within the document library

Q.119. Is it possible for two or more people to edit the same document simultaneously?

Yes, it is possible, but the client machines and document library must be configured properly to allow it to happen.

• All clients must have Office 2010 installed; the feature works with OneNote, PowerPoint and Word 2010.
• The document library must not have check-in/check-out turned on.
• Two or more people have edit permissions on the document.
• Minor versioning is not recommended (major versions are fine).
• Number of major versions stored set to a reasonable number, especially if OneNote is being used

Q.120. How do I connect SharePoint calendars with Outlook?

To integrate a calendar with Outlook 2010 or 2013, open your SharePoint site in a web browser, find the calendar you want to open in Outlook, and at the top of your web browser, Click on the Calendar tab. Click on Connect to Outlook. Depending on your security settings, you may receive a dialogue box asking if you want to allow this website to open a program on your computer; click "Allow".  It will then ask if you want to allow Outlook to connect to this webpage; click "Allow" again.  Finally, Outlook will ask if you want to connect this SharePoint Calendar to Outlook; click "Yes.

If it asks you which application to open, choose Microsoft Outlook then check the box that says “Remember my choice for stssync links.”

This calendar list should show up beside your other calendars n Outlook. Any changes you make will immediately update SharePoint.

Q.121. What are the permission levels in sharepoint 2010?

Ø  Limited Access :  Enables users to access shared resources and a specific asset. Limited Access is    designed to be combined with fine-grained permissions to enable users to access a specific list, document library, folder, list item, or document, without enabling them to access the whole site. Limited Access cannot be edited or deleted.

Ø  Read :  Enables users to view pages and list items, and to download documents.

Ø  Contribute : Enables users to manage personal views, edit items and user information, delete versions in existing lists and document libraries, and add, remove, and update personal Web Parts.

Ø  Edit : Enables users to manage lists.

Ø  Design  : Enables users to view, add, update, delete, approve, and customize items or pages in the website.

Ø  Full Control : Enables users to have full control of the website.

Ø  Approve : Edit and approve pages, list items, and documents. For publishing sites only.

Ø  Restricted Read : View pages and documents. For publishing sites only

Ø  Manage Hierarchy : reate sites; edit pages, list items, and documents, and change site permissions. For Publishing sites only.

Ø  Records Center Web Service Submitters : Submit content to this site using Web Services.

  

          

Q.122. SharePoint Workspace

Microsoft Office Groove has been renamed to SharePoint Workspace in SharePoint 2010. SharePoint Workspace provides local and offline read-write access to SharePoint lists and libraries and also incorporates offline-online synchronizations. SharePoint Workspace is not only got new name but also a lot of new functions and better design.

Q.123. New Hardware and Software requirements to use SharePoint 2010

SharePoint 2010 will ship only as a 64-bit product. So if you are planning to upgrade SharePoint 2007 into SharePoint 2010 and if you have deployed your SharePoint 2007 site into 32-bit environment then it's definitely a consideration to do the upgradation.

In addition to new hardware requirements, SharePoint 2010 will require an x64 edition of either Windows Server 2008 or Server 2008 R2. It also requires a 64-bit version of Microsoft SQL Server 2008 or SQL Server 2005.

Q.124.New and enhanced SharePoint Designer 2010

To work with SharePoint 2010, Microsoft has also introduced a new version of SharePoint Designer called as "SharePoint Designer 2010". Following are some of the new features and capabilities introduced in SharePoint Designer 2010:

·         Improved User Interface together with Ribbon which improves its usability and make it consistent with the UI of SharePoint 2010 and other office applications.

·         Quick Launch Navigator and Site Content Structure for Site information

·         Using Site Content Structure, you can create a: Web Part page, Master Page, list, and workflow

·         Permissions can be set for individual users

·         Saving and deleting site templates is now possible

·         Ability to use XSLT List View Web Parts to show dynamic views of your data

·         Support for attaching workflows to content types

·         Support for workflow templates

·         Create Content Types and attach to lists

·         New concept of "Entities" which provides seamless integration with back-end systems

Q.125.Access Services

Use Access Services in Microsoft SharePoint Server 2010 to edit, update, and create linked Microsoft Access 2010 databases that can be viewed and manipulated by using an Internet browser, the Access client, or a linked HTML page.

 Q.126.    How to create new site?

ð  Go to the page  where we want to create a new site.

ð  Go to ‘site Actions’  and click on ‘New site’ Option. fallows.

ð  Then it opens one pop up as shown below.

ð  Select the template for the site.

ð  Give name for the site.

ð  Give the URL for the site.

ð  Click on create.

Q.127. What’s a Ribbon in SharePoint 2010?

The Ribbon Bar, is one of the finest improvements that Microsoft added to Office 2007 . SharePoint 2010 follows the same path. The ribbon basically, is a toolbar that appears across the top of each page in SharePoint.
The top-level elements in the Ribbon are tabs. Each tab organizes a set of groups (like Edit.Browse) and contains a set of controls. The controls inside the groups include buttons, drop-down menus, check boxes, combo boxes, split buttons, and galleries. In short, the users now can see the options like checkOut,Check In, Edit Page,Publish Page, delete page under edit tab, on the top of the Page itself.

Q.128. How to set welcome page for site?

Go to Site Actions à Site settings. And select Welcome Page menu under Look and feel heading.

Then browse the page that you want to set as Welcome page and click on OK.

Q.129. How to change Title/Description/Icon/URL of the site?

Go to Site Actions à Site settings. And select Title, description, and icon menu under Look and feel heading.

Then edit the details as per need and click on OK.

Q.130. How to make a library checked out enable?

Navigate to Library settings of a library. Then click on Versioning settings.

In that, select the Require Check Out option as Yes.

Q.131. How to set incoming email settings for a library?

Navigate to Library settings of a library.

After that, select 'Incoming e-mail settings' option under Communications.

Then select Yes for 'Allow this document library to receive e-mail?' and give the email address as you want. Do all other settings as per your needs and Click on Ok.

Your email address will be showed under List Information. And you can send documents as attachments to that library via mail.

Q.132. How to connect MS Access database to SharePoint?

Right-click on the table name from the left pane from your MS Access database and select Export.

Select SharePoint list from the drop-down menu.

In the Export data to SharePoint list window, enter the URL of your SharePoint site and specify the name for the new list. Click OK.

Unless you deselected the check box next to the Open the list when finished option, the new SharePoint list will open when the export is successful.

Q.133. How to change the site owner of a site?

Go to Site settings of a site. Click on Site Owner option under Site Administration.

Enter the name of new Site owner and click on OK.

Q.134. How to move or copy contents from one site to another site under same site collection?

Navigate to Site settings of a site. Click on Content and structure option under Site Administration.

Select the contents which you want to move or copy.

Click on Actions menu and select appropriate option. After that a window will get opened.

Select the destination for copy/move and click on Ok.